Keeping your emails secure – around the clock

An astonishing 269 billion emails are sent each day with more than 3.7 billion email users worldwide. That’s a substantial number of documents to keep secure… 

With a growing number of people becoming more reliant on computers for various areas, protecting the content saved on our machines is more important than ever.

When we talk of content, the attachments to our emails and the conversations are all included too.

Email provides a gateway for you, the recipient, and a sender to communicate.

Typically, it is the recipient’s responsibility to decipher whether an email is legitimate or not.

However, there are occasions when people are caught off guard and an email can become disastrous for your computer system.

Before you know it… you’re experiencing a cyber-attack.

Syn-Star: Complete I.T. Solutions have listed 7 points on how to remain safe when using email – whether that is Outlook, Gmail, or any other platform.

  1. Changing your password regularly is good

Set yourself deadlines for when to change your email password. Every 4 to 6 weeks is a practical guide to follow.

  1. Never open an attachment from a sender you do not know

Even though you may occasionally develop a conversation with a stranger in the street, don’t do it online; especially if the content they’ve sent appears unusual.

  1. Only log onto an account when you need it

Simple. Sign into your email account when reading, responding to and sending emails, and log-off once complete.

  1. Invest in anti-spam software

There are many free software’s available, as well as affordable security programmes too! Seek professional advice before making a decision on what to install.

  1. Be aware of malicious emails

Doesn’t sounds right? Delete it.

  1. Your personal information is personal to you – so keep it that way

It’s obvious – never hand out information. In particular anything concerning money.

  1. Do not reply to spam or forward chain emails

It’s best to be safe than sorry. Even though you may not click on a link embeded within an email, responding could leave you vulnerable too.

To summarise, when dealing with unusual emails or unknown names, allow your digital common sense to kick-in and ensure you do not click or reply to something that could present serious ramifications.

For more information on how to remain safe when using your email, contact the team at Syn-Star: Complete I.T. Solutions anytime via the ‘Contact Us’ tab.

 

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