Sales: 01730 233 682

Repairs: 01730 233 350

How to utilise new features on Microsoft Teams

Microsoft Teams is now a staple part of the day-to-day running of many businesses, and it’s not going anywhere for a while yet!

While companies may now feel they have a grasp of how to use Teams, especially with the increase of employees working from home in recent months, are they tailoring it to their business and making the most of teams’ key functions?

So, what are the newest features that could benefit your team?

What are the latest updates?

Breakout Rooms have recently been added into Teams. Similar to Zoom, this gives you the ability to hold large team meetings and allow your team-members to breakout into smaller discussion groups.

These intervals can be assigned a time limit before returning to the larger meeting.

This is an excellent tool for brainstorming and discursive tasks, while it allows the manager or creator of the meeting to drop in on individual groups for feedback and discussion.

Find out how to use this new tool here.

Automated Recaps were introduced on the 23rd of September this year and provide a team with a recording, transcript and shared files from a meeting, meaning annoying minutes shouldn’t need to be taken!

So, get on top of this brilliant brand-new feature right away!

Virtual Commutes are also being introduced after Microsoft decided to partner with Headspace, the meditation and mindfulness app.

This feature is designed for employees to wind down at the end of the day and unblur the lines between home and work which have proved negative in the quick transition from office to working from home.

Max participants are also planned to be expanded to 1,000 for Teams meetings.

How can you improve collaboration?

Use the Calendar function to create recurring meetings which can easily be joined by clicking on the event. This will allow regular catchups and debriefs, thereby creating clear and structured lines of communication.

The Chat function is great for avoiding long email threads. There is nothing worse than trawling back through countless emails to find a nugget of information. Instead, Teams chat can be scrolled through easily and messages can be archived in one place for later.

Ironically, the Teams function in Teams is a good one for department-based chats and information sharing. This means wasted time is minimised by cutting out larger group chats that may be sharing irrelevant information for some members.

Ensure your team are using the Status function to show when they are available. This means important work should not be interrupted while also giving team members more confidence to approach a senior member with questions if they are marked as ‘available’.

For further information about maximising your use of Microsoft Teams, or perhaps you’d like to speak to one of our experts about implementing it into your working life, get in touch.

Share This Post

Cloud Security       IT for your Business        Telecoms & Connectivity        Tech Consultancy       Hardware Repairs & Sales

Get in touch

We want to hear from you. Let us know how we can help.

What hardware does your company have that needs support?



Our International Efforts

We are proud to partner with ‘Buy 1 Give 1’ to help causes around the world.

As a member of this organisation, our membership fee directly funds various developments, innovations and operations across the globe.

There are more than 500 carefully screened, high-impact projects taking place with sustainable development goals which we are hugely proud to help.

Because of our engagement with this charity, we can directly track the impact Syn-Star has on the lives of many. Every new client allows us to provide a new donation to this cause.

A Little Closer To Home

We proactively seek opportunities to support good causes for our community.

From sponsoring local community football teams, to engaging with charity fundraiser days, we believe it’s important to continually strive to do good for the better of others.

We have members who volunteer with youth organisations, are engaged with the Round Table, run marathons and volunteer at events where we may be needed. Every charity receives a discounted IT and Telecoms service too.


Protecting your digital data is crucial for every business and this can start with the industry-leading security we offer. The Syn-Star specialists can help with identifying any vulnerabilities within your IT systems and act accordingly to ensure cyberattacks and data breaches are mitigated. 

Strategy &
Future Planning

Your business will never fall behind with its technology when you work with Syn-Star.

We understand IT and Telecoms for your business is an investment, but it’s important to use the best resources available to enable the growth of your business. Our IT Consultancy and Virtual IT Director Services are available to support you with how you use your business technology for years to come.


Syn-Star can conduct quick and easy phishing exercises to identify people within your team who need to improve on their knowledge around fraudulent emails and how they can be alert to these threats. 


At Syn-Star, our experts can proactively work to understand exactly what software you need to support with the business operations. Whether you need a listening ear on what software to choose, or would like to seek some specialist knowledge, we’re here to help where we can.

& Reliable

At Syn-Star, we keep Telecoms simple. There’s so much available to help UK companies with their communications. VoIP systems, fixed landline, cloud phone systems, SIP trunking and more. Contact us for further details.

Providing Equipment
You Need

Desk phones, cordless phones or conference phones, Syn-Star can provide you with whatever you need. 

From conference calling facilities to the headsets which work best for your team. We’re able to provide all the equipment you need and complete any telecoms job from start to finish.

VoIP Phone

There is no need to be in the office to make and receive phone calls from your companies number. Our market-leading Telecoms platform gives you the flexibility of desk phones, soft phones and mobile apps as standard.

Whether your team work remotely, or perhaps staff are on a business trip anywhere in the world, calls can still be made, and people are reachable via phone wherever they go.


With a range of products, our team can support you by installing exactly what you need for internet connectivity. We work with the very best products to provide speedy bandwidths which play a part in the increased productivity of your team.


With a range of products, our team can support you by installing exactly what you need for internet connectivity. We work with the very best products to provide speedy bandwidths which play a part in the increased productivity of your team.